Stop Manually Entering Invoices. Cut 30-40 Hours Per Month From Your Practice.
AI automation built around Xero, QuickBooks, and Dext. UK practices typically pay back in 2-4 months. GDPR-compliant. Your data stays in the UK.
Get a Free Practice AuditStart With One Workflow for £2,000-£5,000
Most practices begin with invoice processing and pay back in 2-3 months. Expand from there.
Single Workflow
£2k-£5k
2-4 month payback
One automated process. Usually invoice processing. Saves 20-40 hours/month.
Core Automation
£8k-£15k
3-5 month payback
Invoices + expenses + reconciliation. 50-80 hours/month recovered across the team.
Full Practice
£15k-£30k
4-6 month payback
Complete practice automation. 80-120 hours/month freed for client work.
The Three Workflows That Pay Back Fastest
Lifted from 40+ UK practice projects. These deliver the fastest ROI by a wide margin.
Invoice Processing
30-40 hours/month saved
Inbound invoices arrive in any format (email, PDF, image). AI extracts the data, matches it to the supplier and PO, posts to Xero or QuickBooks, and routes exceptions for human review. Typical accuracy is 95%+ on the recurring suppliers that make up most of any practice’s volume.
Expense Categorisation
10-second approval vs 3-min entry
Receipts and expense claims are classified, VAT-coded, and posted automatically. The system learns from corrections, so accuracy improves over time. Your team approves rather than enters, turning a 3-minute task into a 10-second one.
Client Reporting
2-3 hours per client → 20-30 minutes
Monthly management accounts, KPI dashboards, and commentary, drafted from your accounting data automatically. Your team reviews and adds insight rather than building from scratch every cycle.
Built around the tools your practice already uses
Your Client Data, Handled the Way Your Regulator Expects
UK GDPR-compliant by default
We never use client data to train models. Every workflow is built on APIs configured to keep your data out of training pipelines.
Data residency you control
Workflows process data within your own accounts and infrastructure. Your data stays in the UK or your chosen region.
Read-only by default
All integrations are read-only unless you explicitly authorise write access. No surprise changes to your accounting records.
Full audit trail
Every AI action is logged with the input, the decision, and the output. Full traceability for ICAEW, ACCA, or AAT review.
What AI Can’t Do Yet in Accountancy
We’d rather tell you this upfront than let you find out after paying for a project.
Tax advisory and complex compliance decisions. AI can flag potential issues and surface relevant HMRC guidance, but it cannot replace the professional judgement required for tax planning, complex VAT scenarios, or audit opinions. Anyone selling you “AI-powered tax advice” is either oversimplifying or creating liability.
Client relationship management. The advisory conversations, the difficult calls about cash flow, the nuanced understanding of a client’s business goals, this is where qualified accountants create value that AI genuinely cannot replicate. Automation should free up more time for these conversations, not replace them.
Novel or unusual transactions. AI pattern matching works beautifully on recurring, predictable transactions. A one-off complex transaction that doesn’t match any historical pattern needs a human. Good automation knows what it doesn’t know and routes these to the right person rather than guessing.
Regulatory interpretation. HMRC guidance changes. New legislation lands. Professional standards evolve. AI can surface relevant guidance, but interpreting how it applies to a specific client situation remains a professional responsibility.
The goal of automation in accountancy isn’t to replace accountants. It’s to stop accountants doing work that doesn’t require their qualification.
Typical Costs and ROI
| Scope | Typical Cost | Typical Time Saving | Payback Period |
|---|---|---|---|
| Single workflow (e.g. invoice processing only) | £2,000 - £5,000 | 20-40 hours/month | 2-4 months |
| Core accounting automation (invoices + expenses + reconciliation) | £8,000 - £15,000 | 50-80 hours/month | 3-5 months |
| Full practice automation (all five workflows) | £15,000 - £30,000 | 80-120 hours/month | 4-6 months |
Figures based on completed projects for UK practices with 10-40 staff. Your numbers will vary depending on transaction volumes, number of clients, and current tool stack. Ongoing costs are typically £50-£200/month for infrastructure (hosting, API calls, monitoring) depending on volume.
Book a Free 30-Min Practice Audit
We’ll show you exactly what’s automatable and what it’ll save you. No obligation. No sales pressure.
Prefer to talk first? Call 0115 677 8357