Automate Your Manual Business Processes, End to End
The repetitive, multi-step processes that slow your team down, such as approvals, onboarding, data entry between systems and scheduled reporting, rebuilt as AI workflows that run themselves. Fixed scope from £2,000. Most clients pay back in 2–4 months.
Get a Free Process AuditWhat Process Automation Delivers
Measurable time back, fewer errors, and lower running costs, without adding headcount.
20+ Hours
Saved per employee every month
Up to 90%
Reduction in manual data entry
2–8 Weeks
Typical implementation timeframe
24/7
Automated workflows running without human intervention
Processes We Automate
If it’s multi-step, runs the same way every time, and passes between people or systems, it can usually be automated. These are the ones that pay back fastest.
Approvals & sign-offs
Requests routed to the right approver, chased automatically, logged, and actioned, with no more spreadsheets or stalled email threads.
Onboarding & offboarding
Staff or client onboarding runs as a checklist that executes itself: accounts created, documents sent, tasks assigned, nothing missed.
Data sync between systems
Keep your CRM, finance, and ops tools in step automatically. The copy-paste-between-systems work disappears.
Scheduled reporting
Reports and dashboards pulled together and distributed on a schedule. Your team reviews and adds insight instead of compiling.
Inbox & ticket routing
Incoming emails, forms, and tickets classified, prioritised, and routed in seconds, with drafts ready for your team to send.
Document & order processing
Invoices, orders, and forms read automatically, validated against your rules, and pushed into the right system. Exceptions flagged for review.
Before Automation vs After Automation
Before Automation
- Copying information between systems
- Manual spreadsheet updates
- Chasing approvals through email
- Re-entering customer data
- Missed tasks and human error
- Staff spending hours on admin
After Automation
- Systems update automatically
- Data flows between platforms instantly
- Approvals happen automatically
- Customers move through workflows automatically
- Every action is tracked and logged
- Staff focus on higher-value work
Most businesses don’t need more software. They need their existing software to work together. Process automation removes the repetitive work that slows your team down and creates a business that scales without increasing administrative overhead.
How It Works
Low risk by design. We map and prove one process before you commit to more.
Free process audit
We map your process step by step and put real numbers, in hours and pounds, on what it costs today. You leave with a prioritised list, whether or not you work with us.
Fixed-scope build
We rebuild one process as an automated workflow, at a fixed price agreed upfront. You see it running in your own tools before spending a penny more.
Run & expand
We monitor and maintain it, then automate the next process once the first has paid back. You own everything we build, with no lock-in to us or any single platform.
Start With One Process for £2,000–£5,000
Most clients begin with a single high-volume process and pay back in 2–3 months. Expand from there.
Single Process
£2k–£5k
2–4 month payback
One process automated end to end. Saves 20–40 hours/month on the work it replaces.
Core Automation
£8k–£15k
3–5 month payback
Three to four connected processes. 50–80 hours/month recovered across the team.
Full Build
£15k–£30k
4–6 month payback
End-to-end automation across a department. 80–120 hours/month freed for higher-value work.
Built around the tools your business already uses
Your Data, Handled Properly
UK GDPR-compliant by default
We never use your data to train models. Every workflow is built on APIs configured to keep your data out of training pipelines.
Data residency you control
Workflows process data within your own accounts and infrastructure. Your data stays in the UK or your chosen region.
Read-only by default
All integrations are read-only unless you explicitly authorise write access. No surprise changes to your live systems.
Full audit trail
Every automated action is logged with the input, the decision, and the output. Full traceability whenever you need it.
What We Won’t Pretend AI Can Do
We’d rather tell you this upfront than let you find out after paying for a project.
Fix a broken process. Automating a messy, undefined process just makes the mess run faster. Where it helps, we’ll tidy the process first. Where automation isn’t the right answer, we’ll tell you, before you spend money.
Replace judgement. AI is excellent at the repetitive, rule-based steps. It cannot make the nuanced calls that depend on context or commercial judgement. Those stay with your team; automation just clears the path to them.
Handle every edge case. Pattern matching works beautifully on predictable, recurring steps. A one-off case that doesn’t match any historical pattern needs a human. Good automation knows what it doesn’t know and routes those cases on rather than guessing.
Run unattended forever. Tools change, APIs update, your business evolves. Automations need monitoring and occasional maintenance. We build for that from day one rather than pretending it’s “set and forget.”
The goal isn’t to replace your team. It’s to stop your team doing work that doesn’t need a human.
Typical Costs and ROI
| Scope | Typical Cost | Typical Time Saving | Payback Period |
|---|---|---|---|
| Single process (e.g. approvals or onboarding) | £2,000 – £5,000 | 20–40 hours/month | 2–4 months |
| Core automation (three to four connected processes) | £8,000 – £15,000 | 50–80 hours/month | 3–5 months |
| Full build (end-to-end across a department) | £15,000 – £30,000 | 80–120 hours/month | 4–6 months |
Figures based on completed projects for UK businesses. Your numbers will vary depending on volume, complexity, and your current tool stack. Ongoing costs are typically £50–£200/month for infrastructure (hosting, API calls, monitoring) depending on volume.
Real Automation Results
The processes we’ve removed for UK businesses, and the hours and admin they got back.
Recruitment Agency
Automated
Candidate onboarding, CRM updates, document collection and compliance workflows.
Results
- 14+ hours saved per week
- 92% reduction in manual admin
- Faster candidate placement
- Improved compliance consistency
“The onboarding process now runs itself. Our consultants spend more time placing candidates and less time managing paperwork.”
Accountancy Firm
Automated
Invoice processing, bookkeeping workflows and month-end reporting.
Results
- 120+ hours saved per month
- Invoice processing reduced by over 80%
- Reduced manual errors
- Faster month-end close
“We removed one of the biggest operational bottlenecks in the business. The automation paid for itself far quicker than expected.”
Professional Services Firm
Automated
Client onboarding, proposal generation, project setup and reporting.
Results
- 3x faster onboarding
- Reduced administrative workload
- Improved customer experience
- Faster project delivery
“It feels like we’ve added an operations manager without hiring one.”
Processes We Commonly Automate
Sales & CRM
Lead capture, qualification, routing and follow-up.
Finance
Invoices, expenses, reconciliations and reporting.
Operations
Task management, approvals and internal workflows.
Customer Service
Ticket routing, notifications and status updates.
HR
Employee onboarding, document management and approvals.
Reporting
Automated dashboards and business intelligence.
If a process involves repetitive steps, data movement, approvals or manual administration, it can usually be automated.
How We Deliver Process Automation
Process Discovery
We identify bottlenecks, manual work and repetitive tasks.
Workflow Design
We map the ideal future process and identify automation opportunities.
Automation Build
We connect systems, automate workflows and remove manual intervention.
Optimisation
We monitor performance and continuously improve efficiency.
Our focus isn’t automation for the sake of automation. Every workflow is designed to save time, reduce costs and improve operational performance.
Built by Someone Who Has Shipped and Sold Software
I co-founded AppInstitute and grew it to a 7 figure ARR before it was acquired. Today I build and run live AI products, including SyncStudio and Artikle.ai, on the same stack I would use for your automations. You are not paying me to learn on your project. I have shipped, sold and maintained software businesses, and I build your workflows the same way: to run in production, not to look good in a demo.
Built and exited
Co-founded and scaled AppInstitute to a 7 figure ARR, then sold the business.
Still building
I run live AI products every day on the same tools I will use for you.
Production-first
Every build is made to survive real use, with monitoring and a clean handover.
Book a Free 30-Min Process Audit
We’ll map one of your processes live and show you exactly what’s automatable and what it’ll save you. No obligation. No sales pressure.
Prefer to talk first? Call 0115 677 8357