The End of "Shoebox Accounting".
We turn a photo of a crumpled receipt into a fully reconciled Xero line item in 4 seconds. No human data entry.
The Why: The Hidden Cost of Compliance
Lost receipts cost UK SMEs thousands in unclaimed VAT. It’s not just a paperwork issue—it’s a permanent tax loss.
The mental load is real. Your team hates doing expenses on Friday at 5 PM, so they delay it. Your P&L is always 30 days out of date.
The How: The Multi-Modal Vision Pipeline
Step 1: The Ingest
Staff simply drop a photo into a shared Google Drive folder (or WhatsApp bot).
Step 2: OpenAI Vision Analysis
We don't use basic OCR. We use GPT-4 Vision to understand context. It distinguishes between a "Latte" (Subsistence) and a "Client Lunch" (Entertainment) based on the receipt items.
Step 3: Currency Normalization
If the receipt is in Euros, we pull the historical exchange rate for that specific date before pushing to Xero.
Step 4: The Xero Push
We attach the original image to the transaction in Xero for full audit compliance.
Edge Cases (Trust Signals)
What if the receipt is blurry?
The AI flags it and Slack DMs the user instantly asking for a retake.
What about duplicates?
We hash the image content. If the same receipt is uploaded twice, we silently discard the second one.